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Q: ), describe the procedures that need to be followed when archiving, retrieving and deleting information. Your answer should cover procedures for both electronic and paper-based information.
A: Archiving information involves removing old files (sometimes referred to as ?dead? or ?inactive? files) from the main filing system ? thereby freeing up space for current files ? but with the advantage that they can be retrieved at a later date if [ required. Most organisations need to archive some of their information, so there are usually set procedures to follow. When archiving certain
types of information, organisations must also comply with legal requirements ? you will look at this issue in more detail later in the unit. As a general rule, information should be archived when it is no longer currently used by an organisation. This means that a great deal of space can be freed up for current files, which need to be accessed regularly, and your filing cabinet will not be overfilled with documents that you rarely use. Difficulty working with filing cabinets because they are overloaded with documents is a common problem in offices. Procedures for archiving information Procedures for archiving information are set out by the organisation. They are the rules which everyone must work within when archiving information. Archiving procedures will tell you: what must be archived when it must be archived and for how long how it must be archived. Legal requirements relating to archiving info source: ]
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User: ), describe the procedures that need to be followed when archiving, retrieving and deleting information. Your answer should cover procedures for both electronic and paper-based information.

Weegy: Archiving information involves removing old files (sometimes referred to as ?dead? or ?inactive? files) from the main filing system ? thereby freeing up space for current files ? but with the advantage that they can be retrieved at a later date if [ required. Most organisations need to archive some of their information, so there are usually set procedures to follow. When archiving certain types of information, organisations must also comply with legal requirements ? you will look at this issue in more detail later in the unit. As a general rule, information should be archived when it is no longer currently used by an organisation. This means that a great deal of space can be freed up for current files, which need to be accessed regularly, and your filing cabinet will not be overfilled with documents that you rarely use. Difficulty working with filing cabinets because they are overloaded with documents is a common problem in offices. Procedures for archiving information Procedures for archiving information are set out by the organisation. They are the rules which everyone must work within when archiving information. Archiving procedures will tell you: what must be archived when it must be archived and for how long how it must be archived. Legal requirements relating to archiving info source: ]
irishmonica|Points 194|

User: What legal requirements must be consider when archiving informations

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Asked 7/14/2013 11:43:36 AM
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