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Explain the steps to successfully communicate a message to a receiver.
Message... The message is the information that you want to communicate. Encoding... This is the process of transferring the information you want to communicate into a form that can be sent and correctly decoded at the other end. [ Your success in encoding depends partly on your ability to convey information clearly and simply, but also on your ability to anticipate and eliminate sources of
confusion (for example, cultural issues, mistaken assumptions, and missing information.) A key part of this is knowing your audience: Failure to understand who you are communicating with will result in delivering messages that are misunderstood. Channel... Messages are conveyed through channels, with verbal including face-to-face meetings, telephone and videoconferencing; and written including letters, emails, memos and reports. Different channels have different strengths and weaknesses. For example, it's not particularly effective to give a long list of directions verbally, while you'll quickly cause problems if you criticize someone strongly by email. Decoding... Just as successful encoding is a skill, so is successful decoding (involving, for example, taking the time to read a message carefully, or listen actively to it.) Just as confusion can arise from errors in encoding, it can also arise from decoding errors. This is particularly the case if the decoder doesn't have enough knowledge to understand the message. Receiver... Your message is delivered to individual members of your audience. No doubt, you have in mind the actions or reactions you hope your message will get from this audience. Keep in mind, though, that each of these individuals enters into the communication process with ideas and feelings that will undoubtedly influence their understanding of your message, and their response. To be a successful communicator, you should consider these before delivering your message, and act appropriately. ]
scijoe21|Points 100|
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Asked 2/3/2012 2:02:02 AM
Updated 2/4/2012 8:36:56 PM
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Communication is a deciding factor in any business or professional career. Unless you are able to get your message across to the others in a successful manner, you cannot get your work done or express your ideas or views properly.

The success in any organization or group depends on the communication effectiveness of the individuals involved in it. It is mandatory that one masters the steps for effective communication processes. This article details the seven steps that are involved in effective communication processes.


Step 1: Listening

Listening to your receiver will help understand and clarify their concerns better. The art of listening also shows the other person that you are genuinely interested in their talk. Such kind of two sided communication method helps in achieving more than the normal levels of success.

Listening to your client or employee and working on their concerns will not just earn you a simple method of problem resolution but also will ensure increased loyalty. Also look out for symptoms of inattentiveness in your audience.

Many times you can modulate your speech if you figure out that your receiver is bored of your speech. Do not end up in a conversation that is one sided. Provide equal opportunity for your listener also to get involved in the conversation.

Step 2: Talk brief

Unless extremely needed, avoid involving in long and detailed lectures to convey your message to your audience. Many times it is necessary that you provide to-the-point answers to the questions rather than beating around the bush. Remember that time is valuable and take consideration for other’s time especially. Try to be short and brief whenever possible. A short and informative talk is an important feature of an effective communication.

Step 3: Consider using names

Usage of an individual’s name to address them when you talk helps increase the effectiveness of your communication. Hence always ask for a person’s name before you start to talk and make sure that you use their name with the right pronunciation when you talk to them. In case you do not get their name right the first time, do not hesitate to verify it again.

Step 4: Talk confidently

Make sure that you know what you are talking about. Prepare your points and express them confidently. Lack of confidence will spur restlessness in your listener and might even bore them. Do not pause or deviate from your points or try to explain or provide excuses for mistakes.

Step 5: Use non-verbal communication to send your message effectively

An effective communication is a mix of verbal and non-verbal communication. Your body language and voice tone make up for more than half of what you are trying to convey. It is important that you try to establish eye contact when you talk to someone. A proper eye contact creates confidence in your listener. Eye movement, body posture and hand gestures all needs to be modulated and kept consistent with your message for an effective communication.

Step 6: Take care of your language and jargon

When you convey your message or communicate, remember to use the right and crisp words. Lengthy words and repeated sentences might not create the required appeal with your audience. Do not use a lot of filler words in your sentence as they might tend to create loss of interest in your audience. Remember to make your message clear and simple and avoid using jargons and complicated sentences. Also make sure that you are confident and continuous in your conversation, long pauses or breaks might not keep your listener hooked to your conversation.

Added 2/3/2012 2:25:08 AM
This answer has been added to the Weegy Knowledgebase
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fluency i the key for succeful communication.
Added 2/4/2012 8:36:56 PM
Comments
BRAINSTORM you need to cite your sources if you are going to copy and paste so much information. Try to summarize a little more if possible, being that some users are asking questions via text or by phone. Thank You.
Added 2/3/2012 2:33:52 AM
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