Question and answer
explain the purpose of correctly receiving, checking and sorting mail and packages (both incoming and outgoing).
After studying this chapter, you should be able to: 1. Process incoming and outgoing mail for an organization, 2. Determine when to use each of the four classes of domestic mail. 3. [ Determine when to use the special domestic mailing services provided by the post office. 4. Know how and when to use international mail. 5. Explain the four kinds of electronic mail devices. As a secretary, your
mail responsibilities may be major or minor depending on the size and type of business for which you work. Large businesses maintain a central mail department, which is responsible not only for sorting, opening, and distributing the incoming mail but also for processing the outgoing mail. Smaller businesses may hire a mail clerk who will be responsible for the company's mail or may assign the task to one of the office workers, such as the secretary. INCOMING MAIL Should you be assigned the responsibility for handling incoming mail, you will need to develop a system for processing it efficiently. Because many office employees depend on the mail to. schedule their work for the day, the mail should be processed as soon as it arrives. The following steps will help, whether you process all the mail for the organization, for several supervisors, or for your supervisor only: (1) sort, (2) open, (3) remove the contents, (4) date and time stamp, (5) prepare mail register, (6) read and annotate, (7) present, (8) route, and (9) distribute. Sorting When the mail arrives, the information on the envelopes should be read carefully and the mail sorted as follows: 1. Special service mail—Mailgrams, special delivery letters, certified letters, and registered letters 2. Personal mail or mail marked "Confidential" 3. First-class mail 4. Interoffice mail 5. Second-class mail—newspapers and magazines 6. Third-class mail—catalogs and other printed matter 7. ]
Expert answered|bubblespatrick1216|Points 70|
Question
Asked 5/14/2013 4:12:03 AM
0 Answers/Comments
Get an answer
New answers
Rating

There are no new answers.

Comments

There are no comments.

Add an answer or comment
Log in or sign up first.
18,799,232 questions answered
Popular Conversations
definition of absurdity
12/20/2014 12:13:09 AM| 1 Answers
If your supervisor criticizes the way you handled a certain ...
Weegy: A. clarify how your way of handling it was best. User: You can perform your job well only if you A. ...
12/20/2014 12:00:56 AM| 1 Answers
Personal pronouns take different forms depending on whether they’re ...
Weegy: When we want to show that something belongs to somebody or something, we usually add 's to a singular noun and ...
12/20/2014 12:24:16 AM| 1 Answers
Subjects in sentences refer either to nouns or to A. adverbs. ...
Weegy: An adjective can come before or after a noun or pronoun in a sentence.
12/20/2014 12:23:55 AM| 1 Answers
Weegy Stuff
S
L
P
Points 1135 [Total 4979]| Ratings 0| Comments 1135| Invitations 0|Offline
S
L
Points 740 [Total 1431]| Ratings 1| Comments 730| Invitations 0|Offline
S
1
L
1
L
P
P
L
P
Points 691 [Total 14876]| Ratings 1| Comments 681| Invitations 0|Offline
S
Points 681 [Total 681]| Ratings 1| Comments 671| Invitations 0|Offline
S
P
C
L
P
L
1
Points 117 [Total 6436]| Ratings 1| Comments 107| Invitations 0|Online
S
L
Points 74 [Total 1534]| Ratings 1| Comments 64| Invitations 0|Offline
S
1
L
L
Points 33 [Total 6700]| Ratings 0| Comments 33| Invitations 0|Offline
S
Points 30 [Total 30]| Ratings 0| Comments 0| Invitations 3|Offline
S
Points 23 [Total 29]| Ratings 0| Comments 23| Invitations 0|Offline
S
Points 22 [Total 22]| Ratings 0| Comments 2| Invitations 2|Offline
Home | Contact | Blog | About | Terms | Privacy | Social | ©2014 Purple Inc.